Finalize a Word document using the following steps. Thereafter, any changes to the document will invalidate the signature. When all changes have been incorporated into a document, it can be marked as finalized by signing it with a digital certificate. When finished, click the “OK” button.įinalizing a Word document - with pictures This information can be used to verify the authenticity of the certificate. The “Certificate” window will open, allowing detailed examination of the digital certificate.To get more information on the signer of the document, click the “View…” button. The “Signature Details” window will open.Click the down triangle and click “Signature Details…” from the dropdown menu. The name can be clicked on and a down triangle will appear.It will show the name associated with the digital certificate. Clicking on the red ribbon will open the “Signatures” pane on the right side of the document screen.On the status bar at the bottom of the document, a red ribbon will appear indicating the document has been digitally signed.

When a user opens the signed document, a yellow bar will appear showing it has been “Marked as Final”.

The display in the “Info” pane under the “File” tab will now show the document has been signed and marked as final.

Your document is finalized with your digital certificate.

A “Signature Confirmation” window will appear.

This window may not appear for faster computers. The window will close automatically when the document has been successfully signed.

Depending on the speed of your computer, you may see a “Signature” window with a sliding bar.

When the “Request for Permission to Use a Key” window appears, click the radio button next to “Grant permission” and click the “OK” button.

The operating system will confirm your choice to sign the document.

Your name should now show next to “Signing as:”.

In the “Windows Security” window, click on your name and click the “OK” button.

Make sure your name is shown next to “Signing as:”.

In the “Sign” window, put a brief reason for signing the document in the “Purpose for signing this document:” text box.

The displayed window will appear each time the digital certificate/signature services in Microsoft Word are used.

In the pulldown menu, click “Add a Digital Signature”.

In the “Permissions” pane, click the down triangle in the “Protect Document” button.Under the “File” tab, click the “Info” button.Make all desired changes to the document and save it, then click the “File” tab in the upper-left-hand corner of the document.Finalize a Word document using the following steps: This page is available as a printer-friendly PDF document.

How to insert signature in word 2010